Bookkeeper/Accounting Clerk

DUTIES & RESPONSIBILITIES

Accounts Payable

• Ensure that all authorized Accounts Payable entries, including their scanned backup documentation, are accurately and promptly entered into the accounting system.

• Ensure all approved expenses are paid on time through ACH (Automated Clearing House) payments or by issuing checks.

• Update staff and vendors regarding payment information to ensure everyone knows payment statuses.

• Reconciles credit card payments in the accounting system, ensuring they are accurately and promptly entered.

• Processes payroll, including benefits.

Accounts Receivable

• Create and send invoices, manage Accounts Receivable records.

• Enter all income types (e.g., receivables, check payments, donations, in-kind support) accurately and promptly into the accounting system, along with scanned backup documentation.

• Enter donor information into the organization’s Customer Relationship Management (CRM) system.

• Issue donation thank-you letters for all received donations.

Recordkeeping

• Keep track of depreciation, prepayments, and property documentation.

• Track and provide updates on 1099 contractors and create 1099 documents.

• Coordinate processing G37 tax exemption forms and tracking tax exemption cost savings.

• Records and allocates payroll by funding source and project site.

• Handles accounting adjustments at month-end and year-end.

Internal Controls and Procedures

• Follow HAH standard procedures for internal control policies, including budget administration, cash management, and accounting practices.

• Provide recommendations and develop updated standard operating procedures to enhance efficiency and accuracy as necessary.

Other

• Gathers essential documents for tax filing and audits.

• Other duties, as assigned.

JOB QUALIFICATIONS

• An associate's or bachelor’s degree in accounting is preferred, but 2+ years of hands-on experience in accounting may be substituted.

• Nonprofit accounting experience or experience with a housing developer is highly preferred.

• Familiarity with GAAP accounting principles.

• Strong organizational skills: self-starting, multi-tasking, and adaptable.

• Efficiently prioritize multiple deadlines.

• Adapt to process modifications.

• Passionate about affordable housing development, dedicated to creating housing solutions for individuals and families experiencing housing instability.

• Skilled in using QuickBooks, Sage Intact, Bill.com, and Microsoft tools.

• Data entry skills, Salesforce, Smartsheet knowledge.

• Valid Driver's License and Auto Insurance required.

• Background check is mandatory.

PHYSICAL REQUIREMENTS

• Ability to sit at a desk and use a computer for extended periods of time.

• Occasional standing, walking, bending, reaching, and lifting of light office items up to 25 lbs.

• Ability to operate general office equipment such as computer, printer, photocopier, scanner, phone system, postage meter, etc.

• Hand-eye coordination and manual dexterity to use office equipment and handle paperwork.

• Visual acuity to read printed and electronic documents and computer screens.

• Ability to communicate verbally and in writing.

• Hearing and speaking abilities for in-person, phone, and video conversations.

BENEFITS

• Company offers Medical, Dental, and Vision for employees with discounted group plans for family.

• Thirteen (13) annual holidays with pay.

• Employees receive sixteen (16) paid days off per twelve (12) months after a 90-day probation period.

• 401(k) Retirement Plan with discretionary employer match.

• Flex spending account.

• Paid training courses related to industry skill-building.

• Onsite parking is provided.

• Flexible work schedule with a hybrid work schedule.