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Payroll Coordinator

50 South Beretania Street ste c 210d, Honolulu, HI, USA

Job Type

Full Time

Category

Human Resources

Date Posted

Feb 1, 2024

POSITION SUMMARY

The Payroll Coordinator is responsible for keying and processing accurate payroll, responding to client inquiries in a timely manner and managing and maintaining assigned client base while providing a high degree of customer service. This position will also be responsible for handling confidential information, while researching and responding to all internal communications in a timely manner.



ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Save time cards for payroll processing.

  • Review time card for any missing employee, information, or additional pays.

  • Assist with processing and mailing out of all payroll checks in a timely manner.

  • Works with benefits specialist to set up employee deductions for health insurance and retirement plans for a group of clients.

  • Helps client execute PTO, Vacation/Sick Leave policies for a group of clients.

  • Tracks PTO, Vacation/Sick Leave balances in HRIS for a group of clients.

  • Obtain status change documents for employees and clients

  • Maintain changes in HRIS.

  • Provide up to date timesheets to clients: Data entry/import of employee hours.

  • Assist employees and clients with time and attendance.

  • Manage workflow to ensure all payroll transactions are processed accurately and timely for a group of clients.

  • Compute and process timesheets based on wage and salary guidelines including FLSA exemption status and overtime regulations for weekly, semimonthly, and monthly.

  • Computes and disperses wages and salaries, deductions, taxes and other withholdings.

  • Coordinates court ordered deductions, child support garnishment, levies etc.

  • Posts payroll data and prepares routine reports.

  • Coordinates statement messages and payroll stuffers.

  • Calculates and processes special checks, reviews, edits and makes corrections and adjustments as needed.

  • Files all employee and client maintenance in coordinating folders.

  • Research and resolve all client inquiries in a timely manner.

  • Maintain and strengthen relationships with all key contacts including internal personnel.

  • Enters new employee’s data into HRIS.

  • Ensure accurate and timely delivery of W-2s each year.

  • Update payroll schedules on a bi-annual basis.


OTHER FUNCTIONS

  • Customized reports provided upon request

  • Monitor safety procedures in the work environment

  • Children and Families employment verification

  • Research and Resolve issues as required

  • Other projects as assigned


Miscellaneous:

  • With team, present recommendations and assist in implementing quality initiatives.

  • Provide support on any other duties as assigned.


QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



EDUCATION and/or EXPERIENCE

Two year of relevant work experience in the PEO Industry or similar environment, payroll certification preferred (FPC, CPP)

Two-year college degree preferred (AS/AA)

Prefer a minimum of 2 years of PrismHR (or similar system)



REASONING ABILITY

Ability to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.



EQUIPMENT, MACHINES, VEHICLES USE

Able to use all office equipment and have the use of a personal vehicle.



WORK ENVIRONMENT

Office environment with air conditioning and moderate noise level.

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