HR & Payroll Outsourcing Tailored for Hawaii’s Small Businesses
Managing payroll, staying compliant with Hawaii’s employment laws, and handling HR for your team takes time you don’t have and expertise that’s expensive to hire in-house.
Talent HR Solutions handles all of it for you. One local team, one point of contact, and everything running smoothly in the background while you focus on your business.
Save Time, Reduce Risk, and Stay Compliant
Hawaii has its own payroll tax requirements, employment laws, and compliance landscape that’s different from the mainland and it changes regularly. Our team stays on top of it so you don’t have to. Whether you’re running payroll for five employees or fifty, we make sure it’s done accurately, on time, and in full compliance with state and federal regulations.
What We Take Care Of
So you don't have to...
Payroll Administration
Accurate, on-time payroll processing for salaried and hourly employees. We handle direct deposit, paycheck deductions, and all the details so payday is never stressful. Employees can access and download pay stubs and W-2s anytime through the Prism app, and receive hard copies too.
HR Administration
From employee documentation and policy management to day-to-day HR guidance, we handle the administrative side of people management so your team stays organized and protected.
Compliance & Employment Law
Hawaii’s employment laws are complex and frequently updated. We monitor regulatory changes at the local, state, and federal levels and update your practices accordingly, keeping you on the right side of the law.
Payroll Tax Filing
We calculate and file all state and federal payroll taxes on your behalf — including Hawaii GET considerations, FICA, FUTA, and SUTA. No missed deadlines, no penalties, no scrambling at year-end.
Onboarding & Paperwork
We manage the entire new hire process including paperwork, I-9 verification, benefits enrollment, and compliance documentation, making the experience seamless for both you and your new employee.
Employee Relations Support
When workplace disputes or disciplinary situations arise, we provide HR guidance to help you navigate them correctly, protecting both your business and your employees.
A Local HR Partner for Growing Hawaii Businesses
Talent HR Solutions is headquartered in Honolulu, Hawaii, and helps local employers manage the people side of their business with less stress. Our HR outsourcing and consulting services cover everything from hiring and onboarding to compliance and employee relations, so owners can spend more time running their companies. Every plan is built around your team size, industry, and goals.
Looking for Better Employee Benefits Through a PEO?
Through our PEO services, we help small and mid-sized companies access employee benefits that can be hard to secure on their own, including health, dental, and retirement options. We also help you meet Hawaii's prepaid health care act and temporary disability insurance requirements, which set rules many mainland companies don't face.
Want HR and Payroll Handled in One Place?
Our HR administration services keep your employee records, policies, and handbooks organized and up to date. Alongside that, our payroll administration services handle pay runs, tax filings, direct deposit, and year-end forms with careful attention to accuracy. With both managed in one place, you get fewer errors, cleaner records, and one team to call when questions come up.
Payroll Support That Grows With Your Business
Growing companies often reach a point where payroll takes too much time to handle in-house. Our small business payroll services give local owners a dependable, affordable way to pay employees correctly and on schedule. For businesses ready to hand off more, HR payroll outsourcing combines payroll, benefits, and HR tasks into a single, simple service. You stay in control of decisions while we handle the details.
Contact Talent HR Solutions at 808.354.0498 today to schedule a consultation and learn how our team can support your Honolulu, Hawaii business with HR and payroll solutions built around your needs.
The PEO Advantage - What Sets Us Apart
When you partner with Talent HR Solutions, your employees’ wages are reported under our federal ID number through a co-employment model. This structure gives your small business access to services and protections that would otherwise cost far more to build independently including group benefits rates, reduced administrative burden, and shared compliance expertise.
Technology That Works for You
We use PrismHR, the platform trusted by 60% of PEOs nationwide, to manage all your HR and payroll data securely. Our system leverages AI to automate data entry and help reduce errors, improving accuracy and efficiency. Your employees get 24/7 self-service access from any device. See our Technology page for more.
One Team for Everything
Instead of managing a payroll company, an HR consultant, and a compliance attorney separately, you have one dedicated Honolulu-based team who knows your business and handles it all.
Services That Scale With You
Whether you’re hiring your fifth employee or your fiftieth, our services flex to meet your needs. No renegotiating, no switching platforms — we grow with you.
Small business owners who outsource HR save an average of 100 hours per month and report a 16% increase in profitability.
Outsourcing HR & Payroll FAQs
What is the cost structure for PEO services?
PEOs generally charge either a percentage of payroll or a flat fee per employee, depending on the services required. Typically, as your employee count grows, both the percentage and flat fee decrease. Contact us at 808.354.0498 for a complimentary consultation and custom quote for your business.
Can your services scale as my business grows?
Yes. Our services are flexible and scale with your business — whether you're adding employees, opening additional locations, or expanding your benefits offerings.
How does Talent HR Solutions support compliance with Hawaii employment regulations?
We stay current on Hawaii's employment laws and manage your employee documentation accordingly. From wage and hour requirements to leave laws and reporting obligations, we keep your business compliant and your records clean.
Does Talent HR Solutions help with employee onboarding?
Yes. We handle all aspects of new hire onboarding including paperwork, I-9 verification, benefits enrollment, and compliance with employment laws — making the process smooth for both you and your new employee. We offer electronic onboarding for your employees to make the hiring seamless and efficient.
How does Talent HR Solutions manage payroll?
We handle everything — payroll processing, tax filings, paycheck deductions, and W-2 distribution. Employees receive hard copies of their W-2s and can download them anytime through the Prism app. We ensure accurate, compliant payroll management and easy access for your team.
Why use a PEO instead of managing HR in-house?
As businesses grow, HR becomes increasingly complex and time-consuming. Most business owners don't have the specialized knowledge required for payroll compliance, benefits administration, and employment law — and hiring someone who does is expensive. A PEO like Talent HR Solutions gives you that expertise at a fraction of the cost.
What is a PEO and how does it benefit my business?
A Professional Employer Organization (PEO) partners with businesses to manage essential HR tasks — payroll, benefits, compliance, and risk management. Through a co-employment arrangement, Talent HR Solutions becomes the employer of record for payroll purposes, which streamlines tax filings, ensures compliance, and reduces your administrative burden while you maintain full control of your team.
Do you understand Hawaii-specific employment laws?
Yes. Talent HR Solutions helps local employers follow Hawaii rules like the Prepaid Health Care Act, temporary disability insurance, and state wage laws. We track updates closely so your policies, payroll, and benefits stay compliant as regulations change.
How is a PEO different from HR outsourcing?
A PEO enters a co-employment relationship, sharing certain employer responsibilities like payroll taxes and benefits. HR outsourcing and consulting lets you pick specific services while keeping full employer control. We help you choose the model that fits your business.
Can a small business offer competitive employee benefits?
Yes. By pooling employees with other companies, we can help small businesses access group health plans and other employee benefits usually reserved for larger employers. That makes it easier to attract and keep strong talent in Honolulu's competitive job market.
Can you update our employee handbook for Hawaii requirements?
Yes. As part of our HR administration services, we review and update handbooks to reflect Hawaii leave laws, workplace policies, and state requirements. Clear, current policies help set expectations and reduce the risk of costly disputes with employees.
How do you handle payroll for employees on multiple islands?
Our payroll administration services handle employees across Oahu, Maui, the Big Island, and Kauai under one system. Since Hawaii has no county income taxes, tax setup stays simple statewide, and we manage state withholding, unemployment filings, and TDI deductions for every location.
When should a small business switch from in-house payroll?
It's usually time when payroll takes hours each pay period, tax notices start arriving, or you're adding employees quickly. Our small business payroll services in Honolulu take over those tasks, reduce errors, and free you to focus on customers and growth.
Will outsourcing payroll and HR mean losing control?
No. With HR payroll outsourcing, you still make the final call on pay rates, hours, hiring, and company policies. We handle processing, filings, and record keeping behind the scenes, and you can view reports or reach our team whenever you need an update.
How do you support businesses with seasonal or part-time staff?
Hotels, restaurants, and tour companies often scale staff up and down with tourism. Our HR outsourcing and consulting team tracks hours so you know when part-time workers qualify for health coverage under Hawaii law, and keeps onboarding, pay, and records in order.
Do you help with workplace investigations or employee disputes?
Yes. We guide managers and owners through complaints, performance issues, and terminations with clear documentation and fair, consistent steps. Getting expert HR advice early can prevent small problems from turning into claims or costly legal disputes.
What happens during the first consultation?
During your first meeting, Talent HR Solutions reviews your current payroll setup, benefits, handbook, and compliance gaps. We then recommend a mix of services, from PEO coverage to à la carte HR support, that fits your size, budget, and growth plans.
Ready to Hand Off the HR Headaches?
Let’s talk about what’s taking up your time and put together a plan that works for your business. The consultation is free and there’s no obligation.